Office Coordinator | Personal Assistant

JOB OBJECTIVE
We are seeking a highly organized, adaptable, and proactive Office Coordinator / Personal Assistant to serve as a vital member of our team. This hybrid role combines traditional office coordination responsibilities with high-level personal and executive support for our CEO, offering a dynamic and rewarding opportunity for someone who thrives in a fast-paced environment and enjoys variety in their day-to-day work. This is an ideal role for someone who takes pride in being dependable, discreet, and detail-oriented, and who is energized by supporting others and keeping things running smoothly behind the scenes.
 

ESSENTIAL FUNCTIONS

Office Coordinator

• Act as the face of Sportsdigita for visitors who arrive at our office; directing them to appropriate conference rooms, informing appropriate staff about their arrival and ensuring they have a warm greeting and welcome
• Receive and sort mail daily, pack and ship packages, sending out to ensure timely delivery
• Assist Finance team with expense reporting, scanning checks/bills, and collecting company receipts for accurate record keeping
• Ensure lunch is provided daily for CEO and President and as needed occasionally for other executives and scheduled meetings
• Keep the office common areas, conference rooms, and kitchen clean throughout the day
• Ensure office supplies are always stocked, responsible for ordering supplies when needed and managing office vendor relationships
• Act as liaison with building management for office maintenance requests and badges
• Support executive leaders with miscellaneous errands as needed throughout the day
• Coordinate all company travel arrangements, including flights, hotels, transportation, and itineraries for staff and leadership
• Help plan and coordinate internal meetings and maintain conference room calendars
• Assist with onboarding processes for new hires and coordinate with HR/IT on setup needs

Personal Assistant to the CEO

• Provide comprehensive executive-level support including calendar management, meeting scheduling, and travel planning
• Manage confidential and sensitive information with the highest level of professionalism and discretion
• Handle personal errands, coordinate personal tasks, and support personal and business projects as assigned
• Maintain bookkeeping records for personal purchases and track spending for the CEO
• Be available after hours for time-sensitive or emergency needs
• Act as a trusted partner and right-hand to the CEO, anticipating needs and proactively resolving